Hospital Management System — Setup & Configuration Guide

Initial Configuration Checklist

After our team completes installation, complete these setup steps in order:

1. Facility Details — Settings → Facility: enter your hospital/clinic name, address, logo, and contact information
2. Departments — Settings → Departments: create OPD, Inpatient, Laboratory, Pharmacy, Radiology, etc.
3. Staff Accounts — Users → Add User: add doctors, nurses, lab technicians, admin staff with appropriate roles
4. Services & Pricing — Configure consultation fees, procedure costs, lab test prices, and ward charges
5. Insurance Schemes — Add accepted insurance providers and their claim rates
6. Drug Formulary — Pharmacy → Drug List: add all medications with unit prices and reorder levels
7. Receipt Template — Settings → Receipt: upload your logo and configure receipt layout

Adding Your First Patient

1. OPD → New Patient Registration
2. Enter patient demographics (name, DOB, national ID, contact, next of kin)
3. Assign a unique patient ID (auto-generated)
4. Queue for consultation or assign directly to a doctor

User Roles & Permissions

• Super Admin — full access including settings and financial reports
• Doctor — view and update patient records, create prescriptions and lab requests
• Nurse — vital signs, nursing notes, medication administration
• Receptionist — patient registration, appointments, payment collection
• Pharmacist — dispense medications, view prescriptions, manage drug inventory
• Lab Technician — receive test requests, enter results, print reports
• Accountant — view billing reports, reconcile payments, export financial data